Max Wilhelm Lien
Co-founder · AI consultant
The one you meet first and talk to most along the way. Finds where the business loses time and money, and builds and runs the systems together with Leon.
For growing contractors with 10–50 employees
Paperwork shouldn't decide how many projects you can take on.
So we connect to everything you use today and make the paperwork more efficient, so the same people can take on more projects. You don't have to switch anything, but you can cut apps you don't need.
The resultGrow from 20 to 30 without hiring more admin staff.
Book the first meeting
60 minutes on video or phone · free, no obligation
Assistant · project manager
Real · 16 July · shortened · translated
Project manager: new point for the client: … And that I send a new crew list after the call
Assistant: Updated draft: …
As agreed on the phone, I am sending an updated crew list (#9) …
Project manager: Have you made a new equipment list document?
Assistant: Yes — the equipment list is updated and is in Drive.
Changes since last time:
— Assembly props: ✅ client ordered …
In use at Nordflo and Massivlust. Now we are opening up for more.
Who this is for
If you are the owner who wants to take on more projects without the office growing just as fast.
You call three people to find out who is where today.
The crew list, the job safety analysis (SJA) and the equipment list are made from scratch. Every week.
The project manager checks the timesheets by hand before payroll.
The project manager is still writing up the minutes from today's meeting. Same as yesterday.
There is nothing wrong with your people. It is the paperwork that grows faster than the business.
How we see it
More projects have meant more admin.
We think there is a better answer: the same people, and a system that does the tedious work.
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AI does not replace your project managers.
It makes their job easier, so each of them can handle more. The judgement calls and decisions stay with you.
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The tedious part is not the job.
Talking with the client and making the calls on site is the job. The minutes afterwards and the list for HMSREG are the tedious part.
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You don't need to care about AI.
Most of the people we talk to don't. They want to get rid of double work and manual routines, and that is what we build.
Book the first meeting
60 minutes · free, no obligation
One message. Not an evening.
The project manager writes one message in the chat. The assistant pulls what it needs from the programs you already have and sets up the document. The project manager reads it through and sends it.
Book the first meeting
60 minutes · free, no obligation
- 01
You don't have to switch anything. But you can cut apps.
The hours stay in Tripletex, Visma or PowerOffice, the drawings in Dalux and the agreements in your email. We connect to what you use, and we don't sell accounting. If you pay for apps you hardly use, for example for staffing, we can build what you need into the system, so you can cancel them.
- 02
The project manager decides.
The assistant makes the draft. The email doesn't go out until the project manager says “send”. Professional judgement and decisions stay with you.
- 03
One system for contractors.
We don't start from zero with each customer. The core is built for contractors, and the AI audit shows what gives you the most time back first.
The Company Brain · Knows your projects, people and routines
What you already have
Tripletex312 hours logged on project B
The chat from the site“Deck 3 is installed”
DaluxInstallation drawing rev. C
The deviations2 open, 1 closed
The staffing plan6 installers next week
The emailChange order notice, 14.10
Weekly report · Project B · week 44To the client · set up by the assistant
DraftHours312 of 400 hours used. On plan.Tripletex
ProgressDeck 3 installed Tuesday. Walls on level 4 start Monday.The chat
DrawingsRev. C applies from Monday. Ready for the crew when you send.Dalux
DeviationsTwo open, with owner and deadline. One closed.Deviations
Next weekSix installers. The crane is confirmed for Thursday.Staffing
Change ordersChanged installation sequence, notified 14.10.Email
Ready for review at 07:42The project manager sends
- 04
We run it ourselves.
We train you along the way, so you understand your own systems. When something breaks on a Friday afternoon, we are the ones you call.
The programs contractors use today
- Tripletex
- Visma
- PowerOffice Go
- SmartDok
- HMSREG
- Tidsbanken
- Kvalitetskontroll
- Svenn
- Bygglet
- EG SmartKalk
- ISY ByggOffice
- Dalux
- Boligmappa
- ABAX
- Microsoft 365
- Excel
- Telegram
Examples. Which connections exist or need to be built for you, we work out in the AI audit. The names belong to their owners, and we are not partners with them.
See it in use in the first meeting
60 minutes · free, no obligation
This is what we make more efficient.
The assistant does the work in the chat. The result ends up where you can find it again: in the project folders and in the dashboard.
01
A secretary for every project manager
Minutes, job safety analysis (SJA), crew list for HMSREG, equipment list, weekly report and orders. The project manager writes one line or sends a picture of the notes. The assistant sets up the draft, and the project manager approves it.
Assistant · project manageronline
Example
Project manager: 
Minutes from today's site meeting.
Minutes from today's site meeting.Assistant: I'll sort that. Setting up the minutes with the points, who is responsible and the deadline.
Assistant:
Minutes · site meeting · project B · draft
Assistant: Ready for review. Should I put it in the project folder?
Project manager: Yes.
Project manager: 
Photos from the site inspection, project A.
Photos from the site inspection, project A.Assistant: Saved in the project folder for project A under site inspection, labelled with the date.
Project manager sends a voice message: “Need more plasterboard for project A.”
Assistant: Got it. The draft order for plasterboard for project A is ready. Waiting for your approval.
02
Your overview as the owner
Morning report at 08:30 showing who is where today, and evening report at 17:00. Hours per project pulled from Tripletex, Visma or PowerOffice, and what is waiting for your approval, gathered in one dashboard. Ask about hours whenever you like, in the same chat.
The whole dashboard, with menu. Sample data, not customer figures.
“I need a schematic view of staffing. I could use a dashboard.”
The owner of Massivlust, on what he needed (translated)
03
New hires up and running from day one
The new hire gets a starter pack with routines, project and contact people, and a checklist for HSE card, courses and access. Questions can go to the assistant instead of to the project manager.
The installersgroup
Real · 20 September · shortened · translated
Installer: Heading to the project tomorrow to work for a week. Where do I find the HSE course? Don't remember all the courses I've done
Assistant: OK, then you're set up on the project from Monday 21.09. HSE basic training is a 40-hour course through SfS BA. It can be done online. Have you taken it before? If so, check whether you have a course certificate … Can you send a picture of it?
Also included: change orders, minutes and drawings in the right place, privacy (only the owner sees pay), the Company Brain and your own requests. Fewer apps: what you pay for without needing it, for example a separate staffing app, we can build into the system, so you can cancel the subscription. 51 items in total.
See all 51 items ↓See the whole system, chapter by chapter →
Book the first meeting →
60 minutes · free, no obligation
Customer · Massivlust · mass timber installation
At Massivlust, the project manager asks for minutes, job safety analyses (SJA) and crew lists in the chat.
Massivlust installs mass timber for main contractors, with installers on several building sites at once. The installers write the daily report in one chat: what was installed, and what stopped the work. They log their hours in Tripletex, as before. The owner gets a morning report at 08:30 showing who is where, and an evening report at 17:00.
2,872hours pulled from Tripletex, 11 people, 3 projects
61deviations documented 20.11.2025–14.10.2026, at least 32 of them caused by others
15minutes between each time the hours are pulled from Tripletex
Measured in Massivlust's system on 19.10.2026. The figures show the underlying data, not time saved.
“Progress schedule looks good. HSE plan is good. SJA is good. Everything is good.”
Book the first meeting
We show Massivlust in use · 60 minutes · free
The installersgroup
Real · 14 October · shortened · translated
Installer 1Today there's been a mess with the craning, no crane before 10:00. … Got all the columns and beams up. Carrying on with walls from here
AssistantGood, noted ✅ All columns and beams up, walls in progress. A bit of crane trouble early on, but the tower crane sorted it.
Situation
Massivlust installs mass timber elements for main contractors. The installers work on building sites in several counties at once, and everything that happens out there comes in as messages: what was installed, the truck that came five hours late, the element that was labelled wrong at the factory. The project managers and the owner had to keep track of it all on top of their own jobs.
What we connected
No systems were replaced. We connected to Tripletex, Gmail, Google Calendar and Google Drive, and put one chat in Telegram on top. The installers write to one team chat. The project managers and the owner each have their own assistant in the same app. The hours are mirrored from Tripletex every 15 minutes, so the answer to “how many hours do we have on the project” is never more than a quarter of an hour old.
What happens every day now
The installer writes one message when the day is over. If it says “props didn't arrive” or “no crane before 10:00”, that is stored in the same database as the hours. The project manager writes “need minutes and for you to put them in the folder asap” or “can you make an SJA for the mass timber installation?”, and the assistant sets it up. The owner gets a morning report at 08:30 and an evening report at 17:00, and asks about hours in the same chat.
Figures
Measured in Massivlust's system on 19.10.2026. The hours are mirrored from Tripletex every 15 minutes: 2,872 hours, 11 people, 3 projects. 61 deviations documented between 20.11.2025 and 14.10.2026, at least 32 of them caused by others: factory, transport, design. None of them has a claim registered. That last figure is the reason for the next step.
What comes next
The deviations have text and hours, but no kroner. Only 1 of 51 projects in the system has a budget. What we are building now is profitability per project: how much has been spent against how much is done, so the owner sees it in the same chat every week. It is not live yet, and we say so.
Pricing
NOK 25,000per month
Three options. The price is right here.
- 1
First meeting, 60 minutes, free
- 2
AI audit, 2–3 meetings
- 3
We build
- 4
Delivery: the monthly price starts, and the guarantee applies
If you say yes in the meeting, you sign digitally with BankID. You only commit to the audit. You already know the price.
The System starts withAI audit
NOK 15,000one time, excl. VAT
You keep everything we find: where the hours are lost, the before figures and what gives the most time back first. It is yours, even if you stop there.
How many employees do you have?
AI course
NOK 7,500one timeHalf a day for the owner and project managers: how you use AI in your day-to-day.
The course price is deducted if you buy the System within 60 days.
The course is booked without an audit.
Ask about the courseThe System
What we recommend- A secretary for every project manager
- Your overview as the owner
- Change orders, minutes and drawings in the right place
- New hires up and running from day one
- The Company Brain and privacy
- Your own requests every quarter, including apps we build so you can cancel others
- The guarantee
- All 51 items (see the list)
Your own requests: you only cover direct costs such as licences, with no markup.
Book a meeting about the SystemThe System +
NOK 40,000per monthThe same, with your own requests every month and a dedicated contact person.
Ask about the System +All prices excl. VAT. Lower monthly price if you commit. All data is yours, and everything is deleted if you stop.
How we stand behind it
We only promise what we can keep ourselves.
The guarantee
If you don't save time worth more than what you pay each month, we work for free until you do.
All we ask for is the access we need, and that your employees use the system every working day. What counts as use, and how time saved is measured and reported, is set in the audit and written into the agreement. It is a work guarantee, not money back.
One per trade
We only take on one contractor per trade, for example mass timber, concrete or carpentry. If a competitor in the same trade has already said yes, we can't take you on.
Your tradeAsk in the first meeting whether it is available
The full list
Everything that's included, for those who want to check.
Everything on the list is included. What already runs at Massivlust, we set up first. The rest we build in the order the AI audit shows gives back the most time.
Today: The owner calls around to find out the status
Morning reportWhat is happening on each project, and why.
Today: The hours are not compared with the plan
Hours against planHours used against plan per project, so the next tender can be priced more accurately.
Today: No figures
Lost timeWaiting time and others' errors in hours per project.
Today: Two sources, two answers
Change order statusLogged and sent per project.
Today: Has to be dug out of Tripletex
OutstandingWhat customers owe you, read from Tripletex.
Today: The project manager checks the entries by hand before payroll
Time trackingThe hours are read from Tripletex, Visma or PowerOffice and linked to the right project.
Today: Wrong date and break, back-and-forth nagging
Correcting hoursAsks the installer in the chat when an entry is missing a break or a project.
Today: The project manager makes it before every project
Crew list and HMSREGDraft from the staffing, you send it.
Today: Written from scratch every time
Job safety analysis (SJA)Draft from a template and earlier projects.
Today: Written by hand
Equipment listPer project and number of people.
Today: Agreed verbally, guessed afterwards
Change orders and changesPicked up from the chat and the email.
Today: Written late or never
Change order noticeDraft to the client, you send it.
Today: Written in the evening, or not at all
Site diaryMade from the day's messages.
Today: The project manager puts it together by hand
Weekly reportDraft to the client every week.
Today: Written late and ends up in the wrong place
Meeting minutesFrom voice or notes, put in the project folder.
Today: “Where is the drawing?” “Never got it”
Finding documentsLatest revision right in the chat.
Today: Sits in one person's inbox
EmailSorted by project.
Today: Fixed on the spot and forgotten
Logging deviationsA photo or voice message becomes a deviation on the right project.
Today: Nobody notes who is to blame
CauseFactory, supplier, main contractor or your own error.
Today: Deviations are rarely priced
Claims for others' errorsDraft claim with the hours to whoever is to blame.
Today: Left open
Closing deviationsReminders until the deviation is closed.
Today: Scattered across chats and heads
Deviation overviewPer project, as a draft for QA and the client. You approve.
Today: Text, Messenger and phone all mixed up
One chat for the installersThe messages end up on the right project.
Today: Everything goes through their phone
Your own assistantFor project manager and owner, knows the projects.
Today: Nobody knows what is happening until the evening
Status messages“starting deck 3” becomes a timeline per project.
Today: The project manager calls around
Message to everyoneOne message out to everyone on the project.
Today: “How many hours do I have?” to the project manager
Own hoursThe installer gets answers about their own hours.
Today: The owner calls around to find out who is where
Who is whereIn the morning report at 08:30. A plan for next week is set up once the staffing plan is connected.
Today: Mentioned in the chat and forgotten
Absence and holidaysPicked up from the chat and added to the plan.
Today: Discovered the same morning
Gaps in staffingAlert when a project is short of people, once the staffing plan is connected.
Today: The list is made by hand for the main contractor
Qualifications per projectDraft of the list, you send it.
Today: People stand around waiting, nobody notes it
Late truck and craneWaiting time logged in hours, the basis for claims.
Today: “Missing 2 beams”, “elements swapped”
Load plan against deliveredDraft to the supplier about what is missing, the same day. You send it.
Today: The installers don't know what is coming
Delivery planNext week's deliveries sent to the people on the project.
Today: Phoned in or sent by text
Materials“need 40 m² plasterboard” becomes a draft order, you approve.
Today: Lift and crane are booked at the last minute
Equipment and rentalReminder and draft based on progress.
Today: Nobody knows what has been ordered
Order logOrdered, delivered and missing per project.
Today: Gathered in the last week
O&M documentationGathered continuously through the project.
Today: Searching through phones
Final documentation and photosGathered per project.
Today: Change orders are reconstructed from memory
Final accountThe change orders and claims that have been logged, gathered per project.
Today: Asks colleagues about everything
First dayStarter pack with routines, project and contact people.
Today: The project manager remembers it, or not
HSE card and IDChecklist and reminders until it is in order.
Today: “We need an HSE course and a lift course”
CoursesOverview per employee, reminder before they expire.
Today: “Don't have access to the drive”
AccessChat, folders and systems from the start.
Today: Calls the project manager
Routine questionsAnswers from the company's own routines, in the chat.
Today: The owner writes them in the evening
Draft quotesFrom the enquiry and drawings.
Today: Gut feeling
Historical figuresHours used per project, so the next quote is based on your own figures.
Today: Forgotten
Follow-upReminder when a quote has not been answered.
Today: Nobody knows where the time goes
AI audit at the startFirst step, NOK 15,000: 2–3 meetings where we find where the hours are lost and the before figures we are measured against. What we find is yours.
Today: Forget what they are paying for
Quarterly auditShows the hours saved, measured from the log.
Today: Things only you need don't get done
Your own requestsWhat only you need, built by agreement.
Today: Unclear who sees what
PrivacyRecord of processing, privacy policy, data processing agreement and access control. Only the owner sees pay.
Today: Nobody has the overview when the day is over
The Company BrainWhat is in the chat, the email and the systems, gathered in one place. Evening report with daily reports, deviations and messages from the main contractor.
See the whole system in the dashboard, chapter by chapter
The dashboard shows sample data, not customer figures.
Book the first meeting
60 minutes · free, no obligation
Questions we often get
The AI course costs NOK 7,500, one time. The System costs NOK 25,000, 35,000 or 50,000 per month for 10–20, 21–35 or 36–50 employees. The System + costs NOK 40,000, 55,000 or 75,000. All prices excl. VAT. The System starts with the AI audit, which has its own price above the price cards.
No. The assistant makes the admin around the project manager more efficient, so each project manager can handle more. Professional judgement, approvals and decisions stay with you.
No. We connect to what you already have. In the audit we work out which connections and access you need. We also look for apps you pay for but don't need. We can replace those with something we build ourselves, but you decide whether anything gets replaced. The programs on this page are examples, not a promise that every connection is already built.
Some tasks can be solved with a tool and a little training. That is why we have the AI course. The System is for work that has to hang together across projects, documents and the programs you use, with access set up for your business.
Emails to the client, suppliers and customers don't go out until the project manager or the owner has said “send”. In the chat, the assistant answers employees directly, and reminders you have agreed on arrive automatically. What gets sent automatically, we agree on in the audit.
You don't need a list of requirements. The System is already built for contractors. In the AI audit we find what gives you the most time back first, and we build that first.
Time from the people who know the operation, and the access we agree on. We provide training along the way.
Then you stop there. You have paid for the audit and keep everything we found: where the hours are lost and what pays off to do first. The monthly price only starts once the system is delivered. Final start date and contract terms are reviewed before signing.
Then the guarantee does not apply. The condition is that the employees use the system every working day. What counts as use, we agree on in the audit, so it is clear before you start.
The System reads the hours from Tripletex. At Massivlust they are fetched every 15 minutes. Only the owner sees pay. Project managers see hours on their own projects, installers see their own hours.
You do. All data is yours, and everything is deleted if you stop.
No. The dashboard and the chat examples show what the system looks like, with sample data. Messages marked “Real” are from Massivlust's system, with names removed.
Book the first meeting
60 minutes · free, no obligation
About us
We believe the people in a contracting company should spend their time on the projects, not on the paperwork around them.
In construction, the ones who deliver efficiently and with quality win. They are the ones we want to work for. That is why we talk about tasks, not about AI, and we only promise what we control ourselves.
Leon Alfred Falldorf
Co-founder · AI consultant
Developer who builds and runs the systems together with Max. You also have direct contact with Leon along the way about the solutions and how they should work in your day-to-day.
We build and run the systems ourselves. The data is yours, and everything is deleted if you stop.
VDA Gruppen is run by Westside Digital Automation AS · Org. no. 936 993 222 · Oslo · Serving all of Norway
The first meeting
60 minutes. Then you know if it fits.
Take on the next project without hiring more admin staff.
We show the assistant and the dashboard with sample data, how Massivlust uses it, and go through your day-to-day. We explain pricing and how to get started.
- The meeting is free, no obligation. If you go ahead, we start with the AI audit.
- You know what it costs, and can say yes or no in the meeting.
Email: kontakt@vdagruppen.com · Phone: 91 24 32 24